Site Preparation

Check that the equipment is available and working.

Place the lounge area and food area in a separate room so that those who want to listen to presentations do not interfere with those who want to socialize. And vice versa.

To make guests feel comfortable, make sure the room is tidy: trash cans are there, they are empty and in sight, there is enough paper in the restrooms, and the office is not stuffy.

Prepare the navigation – show signs showing how to find you if you can get lost in the corridors. In the room itself, show where the restrooms, tea table, and smartphone chargers are. Print out the event schedule, leave it or hang it up in strategic places, such as at eye level in the restroom – guests will appreciate the resourceful UX. Explain where you can smoke.