The Use of Digital Projectors in Organizing IT Conferences

Hey there! In the constantly shifting world of technology, IT conferences stand as essential platforms, uniting professionals, experts, and enthusiasts to explore and discuss the forefront of information technology developments, breakthroughs, and challenges.

These gatherings play a crucial role in promoting networking, collaboration, and the display of innovative products and services. Central to the success of these events is the ability to communicate and present effectively, a task greatly facilitated by the use of digital projectors. 

These devices, particularly when affordable and reliable projectors are chosen, prove to be invaluable in enhancing the overall impact and efficiency of presentations at these important conferences.

The Integral Role of Digital Projectors in IT Conferences

Digital projectors, with their ability to magnify digital content onto larger screens, transform the way information is presented and consumed. 

These devices are a leap from traditional analog projectors, leveraging sophisticated digital imaging technologies to render images in striking clarity, vibrant colors, and superior detail. 

The versatility of these projectors extends to accommodating a variety of resolutions, from standard definition to ultra-high definition (4K), catering to diverse presentation requirements.

Key Benefits of Utilizing Digital Projectors

Versatility and Compatibility: Digital projectors are engineered to interface seamlessly with a myriad of devices, such as laptops, tablets, smartphones, and even gaming consoles. This adaptability is crucial for IT conferences where presentations might range from intricate software tutorials to high-resolution business graphics.

Adaptive Display Capabilities: These projectors offer remarkable flexibility in adjusting image size and projection distances, making them ideal for varied environments, from cozy meeting spaces to expansive auditoriums.

Enhanced Interactivity: Select models boast interactive features, fostering a dynamic engagement with the audience and enabling presenters to interact directly with the displayed content, a significant advantage in workshops or collaborative sessions.

Economic Efficiency: In the long-term perspective, investing in a digital projector can be cost-effective. Advanced models come with annotation capabilities, eliminating the need for physical handouts and contributing to a more sustainable, paperless environment.

Memorable Presentation Experiences: The use of high-quality audio-visuals through digital projectors can significantly elevate the audience’s experience, making presentations more engaging, persuasive, and memorable.

Criteria for Choosing the Ideal Digital Projector

Selecting the right digital projector for an IT conference involves a nuanced understanding of several key features:

Resolution: The choice of resolution should align with the type of content being presented. Higher resolutions are ideal for detail-intensive displays, whereas lower resolutions might suffice for general graphics or video content.

Brightness: The lumens rating of a projector dictates its brightness. This should be chosen based on the ambient lighting conditions and the size of the venue to ensure optimal visibility.

Contrast Ratio: A higher contrast ratio yields more vivid and lifelike images, enhancing the overall quality of visual content. This factor is particularly crucial for presentations that involve dynamic color ranges or detailed imagery.

Portability: For presenters who travel or move between venues, the weight and size of the projector are critical. Portable projectors offer the convenience of mobility, though they might sometimes trade-off certain advanced features.

Locating the Best Digital Projectors

To find the most suitable projector for an IT conference, consider exploring:

Comprehensive Online Reviews: Websites like gagadget.com offer in-depth reviews and comparisons of the latest projectors, providing insights into their performance, reliability, and value for money.

Expert Insights: Consulting with industry experts or reading specialized publications can provide a deeper understanding of the latest advancements in projector technology and guide informed decision-making.

Direct Product Demonstrations: Experiencing a projector firsthand through demonstrations or trade shows can be invaluable in assessing its suitability for specific conference needs.

Projectors in Organizing IT Conferences: Summary

In summary, digital projectors play a pivotal role in the success of IT conferences, enhancing the way information is shared and experienced. 

Their selection requires careful consideration of factors like resolution, brightness, contrast, and portability. Resources such as gagadget.com, with its thorough reviews and expert insights, are invaluable in navigating the diverse range of projectors available. 

By judiciously choosing the right projector, conference organizers can significantly uplift the quality of their events, making them not only informative but also engaging and memorable.

Navigating the Cosmos: Unraveling the Wonders of Starlink’s Internet Speeds

In our increasingly interconnected world, where digital bonds weave our daily lives together, fast and dependable internet is the essential thread that binds us. Enter Starlink, an awe-inspiring satellite internet service spearheaded by SpaceX. It promises not just to transform our online experiences but to rewrite the very rules of internet connectivity. In this exploration, we embark on a celestial journey, guided by the constellations of Starlink satellites, to uncover the extraordinary world of high-speed internet it bestows upon us.

The Starlink Constellation: Crafting a Revolution in Internet Connectivity

Starlink’s mission is nothing short of revolutionary. Through the deployment of a vast constellation of satellites encircling our globe within low Earth orbit, SpaceX envisions a world where high-speed broadband coverage blankets even the remotest corners of the Earth. This network of satellites acts as a digital beacon, bridging the gap for regions that have long remained underserved or entirely disconnected from traditional terrestrial internet services.

The Starlink Advantage: Racing at the Speed of Light

A captivating facet of Starlink is its pledge to provide lightning-fast internet speeds. The strategic positioning of its satellites in low Earth orbit minimizes the latency and lag that have often plagued conventional satellite internet services. This translates into an online experience where data flows at the speed of light, empowering users to surf, stream, work, and engage with digital content at previously unimaginable velocities.

Reaching Beyond Horizons: Universal Connectivity with Starlink

Starlink’s ambition extends far beyond the realms of speed. It aspires to redefine the boundaries of connectivity. Remote communities, ships navigating distant seas, and research outposts in the farthest corners of the world will no longer remain secluded from the digital tapestry of the internet. Starlink’s global reach seeks to bridge the digital divide, ushering in an era of boundless possibilities and enhanced connectivity.

An Odyssey in Evolution: Starlink’s Promising Tomorrow

What makes the future even more enticing is Starlink’s unwavering vision. With plans to deploy thousands of additional satellites, the Starlink network is set to evolve continually, offering even faster internet speeds. This commitment to growth ensures that users will perpetually remain at the forefront of internet innovation, with connectivity that reaches for the stars, both literally and metaphorically.

The Starlink Experience: An Internet Revolution

Indeed, stepping into the world of Starlink is like embarking on a well-guided cosmic journey. Setting up your Starlink connection is a breeze, making it accessible to individuals from all walks of life. You won’t need to be a tech wizard or a rocket scientist to get started  it’s designed with you, the user, in mind.

Imagine the convenience of having high-speed internet access at your fingertips, no matter where you are. Whether you’re working from a remote cabin in the woods, exploring a distant desert, or cruising on a ship in the middle of the ocean, Starlink’s global coverage ensures you stay seamlessly connected. No longer will you need to rely on the limitations of terrestrial infrastructure or the unpredictability of local providers. But what truly sets Starlink apart is not just its accessibility or speed; it’s the way it redefines our relationship with the digital world. With Starlink, online endeavors that once felt cumbersome and frustrating become smooth and enjoyable. No more waiting for webpages to load or video calls to buffer. Instead, you’ll experience the internet as it should be – fast, reliable, and responsive.

Imagine a world where remote work feels just as efficient as being in the office, where students in remote areas have the same access to educational resources as those in bustling cities, where gamers experience lag-free battles and seamless online adventures, and where family and friends can connect effortlessly, no matter the physical distance. Starlink isn’t just an internet service; it’s a gateway to a more connected, informed, and inspired future.

A Triumph of Technology: Starlink’s Cosmic Achievements

As we gaze toward the heavens, we behold the zenith of human ingenuity. Starlink stands as a testament to the heights that innovation and technological prowess can attain. It beckons us toward a world where every nook and cranny is interwoven through the boundless tapestry of the internet. The stars that light our night skies are not just celestial bodies; they are guiding luminaries, illuminating the way toward a future marked by deeper connectivity, enhanced knowledge, and enduring inspiration.

In Conclusion: Soaring with Starlink into a Luminous Tomorrow

In an age where digital interconnectedness knows no bounds, our quest for high-speed, reliable internet has propelled us toward the cosmos. Starlink, with its stellar constellation of satellites and warp-speed internet, offers a tantalizing glimpse into the future of global connectivity. By embracing the wonders of space and technology, Starlink lights the path toward a new era of internet access one where internet speeds truly reach for the stars and beyond. Prepare for a cosmic voyage, where the future of connectivity gleams brighter than ever before. The stars have aligned, and a new era of internet connectivity awaits, ready to embrace us all in its luminous embrace.

ChatGPT Use Cases for Businesses in 2023-24

Humanity is so accustomed to the constant flow of new technologies that it sometimes seems difficult to surprise people. However, the OpenAI company managed to create groundbreaking technology, which attracted more than 1 million users in just a few days of its existence. After less than five months of its work, their number exceeded 170 million, which means an increase of approximately 1 million registered users per day. Is this a temporary fashion fad, or can ChatGPT offer businesses, government organizations, and individual users new unique, and breakthrough opportunities? The already implemented ChatGPT use cases from IT expert CHI Software prove that this technology opens up incredible possibilities for businesses.

How Did ChatGPT Manage to Win the Hearts of Users?

Work on artificial intelligence has a long and not always successful history. However, the fact that such an advanced AI model as ChatGPT has emerged proves that these decades of work on its development were not in vain. The cognitive abilities of AI are improving and not only come close to human ones but are also ahead of them in some respects. Here are just a few of the capabilities of ChatGPT that make it an outstanding invention compared to its predecessors:

• Creation of texts almost indistinguishable from those produced by people;
• The ability to communicate with users by remembering what they said previously and taking it into account in subsequent responses;
• Ability to understand humor and make jokes;
• A creative approach to writing texts and the ability to produce original ideas.

Considering the huge database that ChatGPT can process instantly and the ability to continuously learn and improve, the prospects for its use in all areas of human life are simply enormous. This is evidenced by ChatGPT business use cases, which make a business stand out from its competitors and offer its clients opportunities that other companies do not have.

Does ChatGPT Really Have No Disadvantages?

Developers and companies prefer to talk not about the shortcomings but about the limitations of this technology. They also notice that these limitations are temporary since work on improving ChatGPT does not stop for a minute, and developers are looking for suitable solutions for all weak points. In particular, among the disadvantages that do not allow this technology to be called 100% effective, the following are highlighted:

• Operating with obsolete information if the database is not updated on time;
• Possibility of using false data if it is not detected in time;
• Periodically generating offensive content that may shock the interlocutor;
• Possible spread of harmful information.

Considering these shortcomings, linguistic specialist Fawaz Qasem draws attention to the need for not only further improvement of ChatGPT but also its wise and, importantly, ethical use in various industries. Here are just a few business use cases for ChatGPT, where it is used most effectively and, at the same time, absolutely ethically, which removes any concerns about its possible limitations.

Current Capabilities of ChatGPT That Are Successfully Used in Business

To learn about the possibilities of practical application of AI technology, you can get acquainted with already implemented projects. Thus, ChatGPT developers CHI Software, who have more than 17 years of expertise in producing software solutions for different industries, successfully launched several ChatGPT-based apps. 

Get a Companion for Human-Like Conversations

A virtual companion can perform many functions, providing different users with the services they need at the moment:

• Emotional support for those who want to share their personal feelings and listen to valuable psychological advice from AI;
• A personal secretary for those who have to coordinate a lot of things and need the perfect assistant;
• Language practice for those users who are learning a foreign language and require an attentive interlocutor for continuous improvement;
• Entertainment for those who want to spend time playing some kind of game and look for a partner with whom they can not only play but also chat, joke, exchange news, etc.

This application is made in the form of a social media platform. It has already attracted many users who highly appreciated the intellectual and even empathetic qualities of the virtual companion.

Personalized Recommendations for Choosing Cosmetics

Business use cases for ChatGPT include many apps that serve as personal advisors for selecting products. In this case, the familiar product catalog is complemented by unique opportunities to receive professional advice on product selection.

The customer of this project was a cosmetic retailer, who initiated the creation of a mobile app based on ChatGPT. The consumer can upload their photo, and the AI uses a variety of parameters to determine the client’s skin type and compiles a list of recommendations from the store’s products. ChatGPT communicates with the buyer and explains why this particular product is ideal in their case.

Ways to Integrate AI into Your Business

AI can help make your business technologically more attractive. You can use three different ways of AI integration, from quick and inexpensive to time-consuming and costly ones. 

Way of AI Integration	Pros	Cons
API from OpenAI	The simplest solution that requires no effort Fastest project launch Low-priced option	Doesn’t provide much of a competitive advantage Limited control over AI Use of outdated information
ChatGPT Fine-tuning	Improved accuracy of ChatGPT responses Relevance of answers regarding the services provided by your company More control possible	The need to train the model is time-consuming Requires high-quality databases regarding the activities of your company Solid computational resources to perform AI training tasks Availability of highly qualified specialists in ML
AI Model from Scratch	Possibility to design any features you need Full control over AI Predictability of AI behavior Complete confidentiality	Time-consuming task Highly qualified specialists required

The ability to use ChatGPT for companies with any budget makes this technology very democratic. It gives an opportunity to become a leader even for those companies that are limited in resources at the start. Best use cases for ChatGPT indicate that interest in companies’ services after AI integration is growing sharply. And this inspires businesses to reach new levels of service provision and implement even more original solutions based on the use of ChatGPT.

Empower Your Typing with Logitech Keyboard Software

Welcome to the world of Logitech keyboard software, where personalization and efficiency meet to transform your typing experience. With Logitech’s powerful keyboard software, you can unlock a plethora of customization options and tailor your keyboard to suit your unique preferences and needs.

Started simply 

To get started, simply visit the logitechg502 website There, you’ll find a user-friendly platform that makes it easy to navigate and discover the software you need.

• Head to the “Downloads” section, located conveniently at the top or bottom of the page. Once there, you’ll be greeted with a treasure trove of resources to optimize your Logitech keyboard.
• Search for your specific keyboard model using the search function or browse through the list of available products. If you know the name or model number of your keyboard, enter it into the search bar for a quick and accurate match.
• Upon locating your keyboard model, click on it to access the dedicated product page. Here, you’ll find detailed information about your keyboard, along with the option to download the Logitech keyboard software.
• Navigate to the “Downloads” or “Support” tab to find the software version compatible with your operating system (Windows or macOS). Click on the download link and let the software seamlessly make its way to your computer.

Caring for Your Keyboard: Tips for Long-lasting Performance

Your keyboard is not just a tool; it’s a faithful companion that helps you navigate through the digital world with ease. To ensure its longevity and maintain peak performance, a little TLC goes a long way. Here are some practical tips on how to care for your keyboard:

• Keep It Clean: Regularly clean your keyboard to prevent dust, debris, and crumbs from accumulating between the keys. Gently use compressed air or a soft brush to dislodge any particles. For a deeper clean, use a damp cloth with mild detergent and ensure the keyboard is unplugged or switched off before cleaning.
• Mind Your Surroundings: Keep your keyboard away from liquids and potential spill hazards. Accidents can happen, but preventing liquid damage is crucial to preserving your keyboard’s functionality. Consider using a keyboard cover to shield it from everyday mishaps.
• Type with Care: Avoid excessive force when typing. Gentle keystrokes are not only better for your fingers but also help maintain the keyboard’s switches and mechanisms. Refrain from using your keyboard as a makeshift drum pad or hard surface for other objects.
• Unplug and Store Properly: When not in use, unplug your keyboard and store it in a clean, dry area. Avoid leaving it exposed to direct sunlight or extreme temperatures, as these conditions can affect its performance over time.
• Check the Manufacturer’s Recommendations: Consult the user manual or the manufacturer’s website for specific care instructions tailored to your keyboard model. Following their guidelines ensures you’re giving your keyboard the best possible care.
• Invest in a Keyboard Protector: Consider using a keyboard protector or skin to shield it from spills, dirt, and wear. These affordable accessories provide an additional layer of protection, extending the life of your keyboard.
• Regular Maintenance: Perform periodic checks to ensure all keys are functioning correctly. If you notice any issues, address them promptly to avoid further complications.

Once the download is complete, follow the user-friendly installation instructions to set up the Logitech keyboard software. The process is straightforward, ensuring that you can start customizing your keyboard in no time.

Conclusion

Regularly cleaning your keyboard, both on the surface and between the keys, helps prevent the buildup of debris and maintains its pristine appearance. Being mindful of your surroundings and keeping liquids away from your keyboard reduces the risk of potential accidents and ensures uninterrupted functionality.

Remember to type with care, as gentle keystrokes not only protect your fingers but also safeguard the intricate mechanisms within the keyboard. When not in use, unplug and store your keyboard properly in a clean, dry area, shielding it from extreme temperatures and sunlight.

Whether you’re a tech-savvy enthusiast or a casual user, the Logitech keyboard software is designed to be user-friendly and intuitive. Discover a world of personalized precision and enhanced functionality, elevating your productivity and gaming performance to new heights.

So why settle for a standard typing experience when you can take your keyboard to new heights with Logitech keyboard software? Elevate your productivity, gaming, and overall typing pleasure with a few clicks. Download the software today and embark on a journey of keyboard personalization like never before!

Optimize MySQL Tables

If you’re running a web platform like WordPress or Drupal, you may not know that database transactions create overhead on your database tables. As the name suggests, these overheads take up more memory than they currently do and thus reduce the database server’s performance. MySQL includes a component called the query optimizer that enables you to optimize complex queries, determine the flow of executions and the indexes used on tables contained in query statements, and optimize time and performance as much as possible. So here we’ll look at how you can optimize MySQL tables to make your website more responsive.

Why should you optimize MySQL tables?

The MySQL Table is not optimized mainly because it is a daily delete or update query. Running these queries can cause fragmentation that affects:

• Data query takes more time than ideal.
• Database tables carry up more 

additional area than you would have expected.

The big advantage of identifying database performance drivers is that you can reduce costs by avoiding over-provisioning and right-sizing your servers. You’ll also gain insights into whether moving data storage or adding more server capacity can improve performance and how much it should improve.

MySQL table optimization technology allows you to manage data placement in your database. It results in clean storage that eliminates unused space and improves query execution speed and overall efficiency.

How to find the tables for Optimization?

You require to examine which tables are more room in your database. So, link to the MySQL DB model and execute the following query:

You should get a table that occupies an unaccustomed room

The SQL query shown above will produce this outcome.

From this output, you can decode the following. 

From this output, you can decode the following points:

• Foremost, the SELECT code lists tables with more than 1000MB of free room.
• The USED_SPACE_MB and UNUSED_SPACE_MB queues display data in megabytes.
• This result shows that all these tables are prospects for Optimization because they cause high fragmentation.

How to optimize Table?

Here are all the most useful directions for how to optimize MySQL Table. It is very easy to optimize if you completely understand the basics.

Eliminate overhead

The easiest way to remove overhead is to use phpMyAdmin to access the database and optimize the tables. You can do this with the available functions, but remember that it takes time because you have to check the database first. However, you can automate database and table optimizations by using daily PHP scripts. Preparing the MySQL Database If your website is hosted on a dedicated server or VPS, you can create a script using the credentials of the MySQL root user. However, if you are not using a shared hosting plan, you must create a database user with access to all databases.

Optimizing a MySQL Database Using phpMyAdmin

phpMyAdmin requires the use of Optimize Table to delete most of a table or to make any changes to a table with a variable-length row, such as VARCHAR, TEXT, BLOB, or a VARBINARY column. Deleted rows are retained in the link list, and the insert operation reuses the old row position. Optimize Table can reclaim unused space and defrag data files for optimal performance. Optimizing a table can improve performance significantly if a table has changed a lot.

Syntax

The following is the syntax for the MySQL OPTIMIZE TABLE statement -.

OPTIMIZE [NO_WRITE_TO_BINLOG | LOCAL] TABLE name_of_table1 [, name_of_table2] …

The NO_WRITE_TO_BINLOG and LOCAL keywords are optional and are used to avoid logging. You can simultaneously optimize one or more tables by referring to them, separated by commas, as shown in the syntax.

Optimize considerable tables at once

To optimize many tables on onetime, use:

Optimizing Tables Using mysqlcheck in Windows

Code example

// Syntax mysqlcheck -o <schema> <table> -u <username> -p <password>

mysqlcheck -o test test_table -u root -p

If you write the above command and press Enter, you will be prompted for the root password of MySQL. Please enter it.

Code example

c:\Program Files\MySQL\MySQL Server 8.0\bin>mysqlcheck -o test test_table -u root -p

Enter password: *****

What is dbForge Studio for MySQL?

dbForge Studio for MySQL is a versatile GUI mechanism for developing, managing, and operating MySQL databases. The IDE’s intuitive interface makes it easy to build and execute queries, design and debug reserved ways, regulate database object control, examine table details, and much more. It provides powerful support for you. But wait a minute, there’s more!

Using dbForge Studio for MySQL to Optimize the MySQL Table

TheTable maintenance in dbForge Studio for MySQL allows you to perform a variety of optimization tasks, including:

• Parse Table
• Table Optimization
• Check for table errors
• Checksum
• Restoration

There are several ways to enter the table upkeep mechanism from dbForge Studio for MySQL.

For Example

Select the Table Maintenance possibility from the Database menu, as displayed in the screenshot below.

The Table Maintenance Tool appears, as illustrated in the screenshot below. You must specify a database linkage and title and pick one or more MySQL tables to optimize.

Connect to MySQL through SSH Tunnel

When running optimizations via phpMyAdmin, the page tends to time out due to occasional failures. It could be because the database is too large for phpMyAdmin to handle. An alternative is to optimize via SSH. SSH to the domain as a shell user and run the following command, which is the same function as running on phpMyAdmin:

[Server]$ mysqlcheck -h HOSTNAME -u USERNAME -p -o DATABASE

Substitute the variables in the overhead command with the fundamental database details.

USERNAME – Database user name

HOSTNAME – The database hostname you have set is still valid.

DATABASE – The name of the database on which you run this command.

Summary

In this article, we’ll take a closer look at best practices for database optimization and some useful MySQL performance tuning tips that developers should know about. It is a perfect guide for backend developers concerned about poor database performance and who need a convenient technique to optimize the MySQL database from the core. So first, practice optimizing MySQL Table by the above directions, and soon you will get expertise. 

Don’t be tied to a narrow specialization

To make a useful conference, many organizers narrow down the specialization as much as possible: an event for developers in the banking industry, for Java programmers, or dedicated to a single technology. It seems that if you narrow down the topic, it’s easier to talk the point.

The problem is that the narrower the specialization, the harder it is to find speakers and gather an audience. So if you only think about carrying out your own IT-event and you don’t have a pool of experts and a reputation, it’s better to refuse a “narrowly-specialized concept”. Visit other conferences, establish connections and acquaintances and once again think over the concept. In general, it is better to make event in the area in which you are an expert. Or at least very much interested in it and about to become an expert.

Specialization – is not the only way to make the event interesting for the IT-community. Technology is now penetrating into various spheres of life, so current topics related to IT, told from the right angle, are of great interest.

IT professionals are not only interested in the technologies they work with: conduct a survey among your target audience and you’ll be surprised at how wide a range of interests developers have.

Don’t be tied to one format

Let’s say you’ve tried to follow all of our advice. Now take another look at your program: if it consists only of “We do this, and we get this”, “Look at our superinnovative (in fact, no) product,” then something is going wrong. The IT community is demanding of conference content, but probably not in the way you think.

Stop terrorizing the speakers with requests to make a wow presentation and come up with a tastier presentation topic, think better about the format. Maybe instead of lectures you should organize a discussion, a round table or a contest for the funniest story about failure.

There is no perfect solution: for a while, it seemed to everyone that the best event for an I.T. student is a hackathon. Here you get practice, and productive communication, and sometimes even good prizes. Then everyone rushed to hold hackathons, and there were so many of them that they quickly became boring to everyone.

Now there is a real battle of formats: online versus offline, formal versus informal events. It is clear that everywhere there are pros and cons, and above all it should be based on the goals, objectives and existing resources. But if you look at the general trend, participants are more willing to choose informal events, where you can not only listen and ask questions at a set time, but also engage in a dialogue with the speaker. It is difficult to do this online, and all other things being equal, live communication will be preferred.

Each format has its supporters, and surely they will be found in your audience, even if you offer something quite unusual. As it turns out, many people are willing to trade their couch and TV shows for this kind of action.

If you’re afraid, set up a survey among your potential target audience to find out how they’d like to spend their time. Here we get to the most obvious, but nevertheless the most important tip on our list.

Speakers

Ask people you know to speak. If you don’t know the speaker personally, look for common acquaintances and ask them to introduce you.

Why look for common connections? Speaking at an event is a matter of 15 minutes, but you have to prepare a report, or even a presentation, before you speak. When asked by someone you know, it’s harder to refuse or ignore the request than when asked by a stranger. So do not be shy to ask for help.

What should be in a message to a potential speaker:

introduce yourself: write who you are and what organization you are from, attach a link to your corporate website – that way you save the interlocutor’s time;
state the gist of the matter: what the conference is about, when it will be, what you want from the person in this regard;
finish the message with a question. For example, ask if he wants to meet and discuss the format of the presentation. Of course, this is worth doing if you are better at persuasion verbally;
talk about how this person’s performance will help your guests pump up their skills. Generally, people are pleased when there is attention and interest in their favorite cause.
Write briefly. A couple of paragraphs in two or three sentences is enough.

As part of the follow-up communication, give the speaker a timeframe for his or her presentation, a deadline for preparing material, including the presentation. Think about the format of the presentation: whether it will be an experience story, a master class, or some other form of activity.

If it is a workshop, find out if any equipment, special programs, or props are needed. Ask the speaker who the master class will be useful to: a general audience or narrow specialists. All this information should be obtained from the speaker before you start promoting the event. You need to understand what benefits you are offering your guests.

If your speakers dutifully send you presentations a few days before the conference, review them on your projector and make sure the text and images are readable. This will help you avoid a situation where the presenter is drawing the audience’s attention to a presentation in which nothing can be seen.

Find out if you can include the presentation in the newsletter after the event or post it on social media. Announce before or during the presentation that materials will be available later. Then guests can listen quietly and ponder questions, rather than straining to take pictures of the slides. When the conference is over, remember to keep your promise and post the presentations.

Date and site

Think about how many rooms you need. Is just the main event room enough, or will you need separate rooms for the workshops? If your space can accommodate at least 30 people, consider that you have the space.

If your company office is not suitable and you are looking for space, keep in mind:

• transport accessibility;
• Free passage for participants;
• The availability of water and toilets.

A tip for finding a venue: look for recently opened venues, such as event lofts. Ask for space in exchange for advertising on social media and at the event.

This is a good place to talk about a coffee break. If you don’t have the budget for it at all, a good way out is to invite private culinary projects: enthusiasts with burgers, falafel, ice cream, coffee – whatever. They set up their counter at the event site, and guests can buy treats or drinks from them. Food for money is a normal practice for events where you don’t have to pay admission. But you need to make arrangements with the “food” at least a couple of days in advance to have time to tell the group about it and to warn guests to bring cash with them.

Do not believe that the more speakers the cooler the conference

If you think that IT-community consists only of introverts, who will silently listen to the reports and run away to program, then you know your target audience badly. As practice shows, many specialists attend the events not so much for the speakers and lectures, as for the informal program and networking.

As an option, make an event, where there will be a lot of discussions and different activities. You can attract partners for the entertainment program, because IT community is a desired audience for many brands.

In the pursuit of a busy program, many organizers drive themselves into rigid frameworks, which is not good for the conference. Were you ever at the events with a kaleidoscope of speakers, where everyone has 15 minutes to speak and a couple of minutes for questions? At the most interesting part of the speaker always runs out of time, and if the room is intrigued by the report, and people begin to ask interesting questions – time to full-fledged answers is catastrophically short. That’s okay, the organizer thinks, but look how rich our program is.

Want the scale – make more scenes. Are you afraid that the speakers’ reports will turn into a boring lecture, like at the university? Don’t be afraid, IT students are not timid students – they will be bored, they will listen to someone else. But if there is a discussion, you can’t imagine how much more useful the event will be! Insights, facts, and interesting memories will flow. No rehearsed and crammed with numbers presentation can compare to an honest discussion “without cuts”.

Do not think that the top speakers will be confused by your informal approach. They are people too, and many of them are willing to share their observations without slides, clickers and timers: the more informal the environment, the more interesting the cases.