Date and site

Think about how many rooms you need. Is just the main event room enough, or will you need separate rooms for the workshops? If your space can accommodate at least 30 people, consider that you have the space.

If your company office is not suitable and you are looking for space, keep in mind:

• transport accessibility;
• Free passage for participants;
• The availability of water and toilets.

A tip for finding a venue: look for recently opened venues, such as event lofts. Ask for space in exchange for advertising on social media and at the event.

This is a good place to talk about a coffee break. If you don’t have the budget for it at all, a good way out is to invite private culinary projects: enthusiasts with burgers, falafel, ice cream, coffee – whatever. They set up their counter at the event site, and guests can buy treats or drinks from them. Food for money is a normal practice for events where you don’t have to pay admission. But you need to make arrangements with the “food” at least a couple of days in advance to have time to tell the group about it and to warn guests to bring cash with them.